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Hawai‘i's 1st 
SEA GLASS & COASTAL ARTS FESTIVAL
February 11, 2017 - 9 am to 5pm
Big Island, Hawai‘i

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VENDOR INFO AND PROCEDURES

The Festival will take place at Anna Ranch on Saturday, February 11, 2017 (the same week as the International Beachcombing Conference).   It will run from 9:00 a.m. to 5 p.m. 

7:00-9:00       
9:00-10:00     
10:00-5:00     
5:00-7:00      

We are offering a ($15 entry fee) Early Bird Preview from 9 a.m. to 10 a.m.

 The Festival will open to the general public from 10:00 a.m. – 5:00 p.m. ($5 entry fee with children under 12 are free.) 



Cost and Space
This year’s Festival application fee is $190. It includes an 8-foot space, a chair & electricity. Six-foot tables are available to rent or you can bring your own 6-foot table. Tablecloths will not be provided.  

$190 Booth Space (includes electricity & 1 chair):  
$ 10 Table Rental (6ft) (optional) $ 15 Box Lunch (optional; provided by Red Water Café)  
  - 75 IBC ’17 participant discount (includes lunch)  

Note: Vendors who are also attending the International Beachcombing Conference will be given
  • A $75 discount off the vendor fee; 
  • Lunch
  • Booth assignment priority (indoor or outdoor) if registered by November 15; and 
  • A password to book lodging at the Kamuela Inn.
​​​
NOTE: Clean-up will run from 5:00-7:00 p.m. As this is a volunteer-run event, we ask all vendors to assist with clean-up after they have broken down their booths. 

Juried Event
This is a juried event. We seek the most unique and/or best-of -the best coastal products (in terms of execution, quality, concept). Submissions will be reviewed by the Hawai’i 1st Festival Committee.  If your application is not selected in the first round, you will be placed on a waiting list in case of cancellations.  

Range of Products & Materials 
We will continue the concept of a boutique festival featuring about 25 artists. This smaller size offers vendors greater sales opportunities, especially as we are anticipating a large turnout based on last year's figures.

We seek a wide range of coastal-related artworks – sea glass & shell jewelry, paintings, wind chimes, coastal frames & mirrors, books, ceramics, sculptures & bulk beachcombed items (sea glass marbles, stoppers, fishing floats, driftwood) – in a range of prices, styles & materials. All must have a connection to beachcombing, the beach & the ocean.  

Only beachcombed sea glass (not manufactured or tumbled), marbles, pottery shards & ethically-harvested shells shall be used & sold at the Festival. Shells collected on beaches emptied of life & those that house non-endangered, edible mollusks such as opihi, pipipi, clams & oysters are acceptable in jewelry/artworks. However, due to the current tendency in Hawai’i to harvest them live, Sunrise shells are banned. We also discourage the use of “Live Harvested” shells such as exotic shells purchased from commercial shell shops. 

Booth Assignments
We will be setting up a tent adjacent to the Anna Ranch venue to accommodate more vendors. Booth assignments will be made after November 30, 2016 with selection preference given first to vendors who are also registered (prior to 11/30/17) to attend the Int’l. Beachcombing Conference. Although you can indicate your preference for an inside or outside booth, remaining assignments will be made on a first come, first served basis, depending on when a vendor’s application was approved & registration fee received.

Ammenities
Box lunches (provided by Red Water Cafe) can be pre-ordered for $15. Courtesy lemon water and coffee will be offered on-site. Remember to bring your own cup!

Refund Policy
There will be no refunds for cancellations.

Advertising
Photos of vendors' artworks & websites will be displayed, permission pending, on the Int’l. Beachcombing Conference website as well as on the Festival Facebook page (Visit: Hawaii’s 1st Sea Glass & Coastal Arts Festival.) 

Press Releases will be sent to print media & posters will be printed & posted throughout the Big Island. Radio spots will be aired the week of the Festival. Participating vendors are asked to assist in our advertising efforts by posting information on their email chains & professional and/or social media networks. Local vendors may also be asked to assist in putting up posters in their communities. 

Vendor Procedures
Application deadline is January 5, 2017, or until spaces are filled. 
All artists must be self-representing & be present at their booth on the day of the Festival. Creations must be made by that artist.  

Pre-Registration Steps
1. BEFORE filling out your application form, please email 3-4 photo examples of your work & 1 photo of you working in your studio to: beachcombingconference@gmail.com
2. Vendors will be notified via email within a week of the committee’s decision.  
3. If accepted, you need to secure your space at the Festival within 10 days of the date of notification. This can be done by printing this page & sending in the registration below with payment. 
4. You will also need to obtain a Hawai’i Business license.




CONFERENCE DETAILS
IBC ARCHIVES

THE BIG ISLAND, HAWAI'I

​SEA GLASS FESTIVAL

Set Up
Early Bird Preview
General Admission
Breakdown & Clean-Up